Facilities Inventory System Documentation: 2023 and Prior
These instructions applied to the version of the facilities inventory system in use through 2023. They are not applicable for users updating data from February 2024 forwards. Current instructions.
Accessing the Systems
Instructions for data from 2023 and earlier
- Historical room search: A guide for finding room information for prior fiscal years.
- Organized Research: Instructions for adding and removing room occupants and research accounts.
- Report User Guide: How to use Facilities Inventory Oracle Analytics Reports.
- College Finance Officer Report Instructions
- Standard Reports: A description of the standard reports available through Oracle Analytics.
- Rooms by Room Type Report (PSI901A): Report to aggregate and review room type coding.
- Roles and Responsibilities: Defines the roles and responsibilities of different types of users of the facilities inventory system.
Definitions and Standards
- Facilities Page Field Descriptions: A brief description of the data fields on the Facilities Detail page. This document references the links below for further information.
- Retired Building and Non-Building Subtypes
- Retired Campus Site Values (precinct)
- SUNY Ownership Conversion: Crosswalk pre-AssetWorks ownership assignments to AssetWorks standard.
Technical Issues and Related Information
- Security Roles: Describes the security roles and how roles drive the display of data.
- System Roll Over: What happens within the system when it transitions for use within a new fiscal year.