Skip to main content

Facilities and
Campus Services

Facilities Inventory: FIS Security

Last updated: April 28, 2022

Back to the Facilities Inventory Documentation
 

Access is created by assigning access to one or more "orgs" in the Kuali Financial System, KFS, to a NetID.  Each university college or division has a facilities inventory "org admin" who requests access permissions.

  • All users of the facilities inventory system have access to:
    • The facilities inventory system at https://facilitiesinventory.cornell.edu.  This system is for making updates to spaces and viewing color-coded floor plans on a computer screen.
    • Printable university floor plans housed in the "Find Facility Information" web pages.

    • Oracle Analytics Server, OAS, reports on facilities inventory data since the 2023-2024 fiscal year.  OAS reports can be exported to Excel.

       

  • If you continue to have org presence in other rooms in the building, these rooms will still be accessible to you, but the end dated presence will become read only as of the next day after the end date.

     

  • FIG – Facilities Information Group (Application Managers) – Highest level of access in the system with full editing capabilities for all aspects of facilities inventory.

     

  • Organization Administrators - the name ‘Org Admin’ is based on the legacy concept of an ‘org’. In the legacy system, ‘orgs’ are the highest level and are colleges or administrative units (e.g. Vet College, OHR, etc). The KFS equivalents are the C type college/division orgs. Org admins will have the following access:
    • Editing capabilities for rooms with department/section (D and S types) presences that fall under their domain. A domain will typically be one or more C types: college or division.
    • Ability to add any department/section, even if not in their domain, to a room where they have an existing department/section presence within their domain.
    • Ability to change an existing department/section presence within their domain to any department/section, even if not in their domain.
    • Read-Only capability for all rooms and departments/sections in facilities in which they have a presence within their domain.

    • They will have read only access to facility detail but have access to the link “show all rooms in a facility” this returns the room search results page.

       

  • Department users – the name ‘Department user’ is based on the legacy concept of a ‘department’, which was the only level below the legacy org admin. In KFS these users can be assigned security to departments, sections, or sub-sections (D or S types). A Department User’s domain will be all orgs that roll up to the department or section they are assigned. Their access will be as follows:
     
    • Editing capabilities for rooms with department/section (D and S types) presences that fall under their domain.
    • Ability to change an existing department/section presence within their domain to another department/section within their domain.
    • Read-Only capability for all rooms and departments/sections in facilities in which they have a presence within their domain.
    • The facilities above will include complexes that contain buildings with rooms where their departments/sections have a presence.
      • They will see the complete list of members in the complex.
      • They will have read only access to facility detail but have access to the link “show all rooms in a facility” this returns the room search results page.
      • For rooms displayed on the rooms search results page they have editing capabilities for rooms with department/section (D and S types) presences that fall under their domain and read only access to all other rooms and departments.  (This is the same access they have for all facilities, room, department/sections in their domain.)
  • Read-Only ALL – provides read-only access to all rooms in all facilities.  This access is only available for central university services.