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Cornell University

Facilities Inventory System Documentation

Special Instructions for 2019-2020 Inventory

Accessing the Systems

Instructions and Guides

Organizational Administrator Instructions

Definitions and Standards

Space Planning Office Resources

  • Space Planning: The Space Planning Office is responsible for managing space in a systematic, purposeful manner, designed to optimize the use of space resources and to advance the mission and strategic priorities of the University.
    • Classification of Assignable and Non-assignable Space: Assignable space can be used for people or programs. Non-assignable spaces are those areas within a building that are essential to the operation of the building but are not assigned directly to people or programs (such as circulation spaces). This documents describes how to properly classify these space types.
    • Room Type Coding: A presentation on room type coding from observations made by Paulien & Associates in 2012. Guidance on defining rooms by usage.

Technical Issues and Related Information

  • Browser Issues: Different versions of browsers can experience unusual system behavior and error messages. We recommend the use of Firefox. If you experience problems please use your browser’s instructions for clearing the cache. If problems persist please send a help request to facilities inventory detailing the problem.
  • Glossary of Errors: A listing of Hold {H} and Save {S} errors that can occur within the Facilities Inventory System.
  • Security Roles: Describes the security roles and how roles drive the display of data.
  • "Room" definition
  • Snap Shot Technical Requirements: Description of the technical requirements for the data that gets loaded nightly from the system to be the source for reports.
  • System Roll Over: What happens within the system when it transitions for use within a new fiscal year.
  • SUNY Tran Process and Functional Description: Business process and programming descriptions for how SUNY Tran works.
  • System Specifications: Technical specifications for the Facilities Inventory System.

Background and Presentations on the Facilities Inventory System:

  • KFS Conversion Presentation: A historical presentation detailing the changes to Facilities Inventory System and OBIEE Dashboard reports (2012).