Master List for Archives
Records for archival storage
- Application materials and approvals from historic commissions and/or state agencies (i.e.: ILPC)
- Studies done prior to the project - including renovations and code reviews reflecting pre-construction conditions.
- Concept report including Basis of Design
- Schematic design report including Basis of Design
- Design development report (should include a system & material narrative and Basis of Design)
- Preliminary code analysis reflecting proposed changes (may be part of design phase reports)
- Structural analysis including seismic analysis of existing building and proposed strengthening techniques.
- Peak utility requirement (if not in LEED documents)
- Energy Modeling Plan
- Engineering Calculations
- Specifications (with addendums)
- CADD drawings: Either MicroStation or AutoCADD requesting National CADD standards
- Record drawings-Full Size (Drawings compiled by designer that incorporate all as-built drawing submitted by contractor.)
- Commissioning Drawings (if there are any - these may be redundant with shop drawings)
- Building permits (or any related Authority Having Jurisdiction documents)
- Certificate of Occupancy or equivalent: As issued by the Authority Having Jurisdiction
- Materials Filed with local & state agencies for variances, site plan approval & environment impact
- Letters of Agreement (project specific): pertaining to access/use before, during or after construction, document of ownership, utility or maintenance
- Final acceptance: Document signed off on by architect/engineer/designer that project is substantially complete
- Notice to Capital Planning Group of Outstanding Issues
- Testing and balancing reports
- Commissioning agent test & certification documents
- Material test and special inspections reports
- Environmental Impact Statement: Important to retain since it sets operational limits on what can be done in a building in the future.
- 1st day and construction photos. (electronic copy only)
- Honors/awards received by the project (certificates)
- PR materials/artifacts associated with the project (newspaper clippings, copies of event materials)
- Dedication or opening, ground breaking & final public commissioning events
- Cornerstone or time capsule information (i.e., yes/no; contents)
- LEED Final report
- Structural Materials (i.e.. Concrete, steel, reinforced masonry) - Shop Drawings and Product Data
- Special mechanical equip (i.e.. Phoenix valves)- Shop Drawings and Product Data
- Curtain walls, ALL windows- Full Size Shop Drawings and Product Data
- Controls- Full Size Shop Drawings and Product Data
- Fans- Full Size Shop Drawings and Product Data
- Pumps- Full Size Shop Drawings and Product Data
- Panel Boards- Full Size Shop Drawings and Product Data
- Switch Boards- Full Size Shop Drawings and Product Data
- Lighting- Full Size Shop Drawings and Product Data
- Security Systems- Full Size Shop Drawings and Product Data
- Ductwork- Full Size Shop Drawings and Product Data
- Fireproofing- Full Size Shop Drawings and Product Data
- Fire Protection System Records - Sprinklers & fire alarms - Full Size Shop Drawings and Product Data also including calculations