Facilities Inventory: Updates
Content created: December 5, 2024
Back to the Facilities Inventory documentation
The Cornell University facilities inventory contains descriptive information about more than 4,200 facilities and 65,000 rooms used by faculty, staff and students. This information is updated once a year by approximately 300 people representing about 500 organizational units. It is then audited and forms a data set used to generate reports and by about 30 other information systems.
Table 1 below explains what information the facilities inventory contains at different times of year.
Table 1. Information in the facilities inventory by time of year.
| Time of Year | Contents of the Facilities Inventory |
|---|---|
| July 1st through August 14th | Final review and approval of the annual inventory updates. The updates are for the June 30th which recently passed. During this period, the inventory contains no information about changes to facilities and rooms which have occurred since July 1st. |
| August 15th through early November | The facilities inventory descriptions of rooms and facilities date from the previous June 30th. No updates can be made while the data set is audited by the Office of Cost and Capital Assets. The inventory contains no information about changes to facilities and rooms which have occurred since July 1st. |
| November through June 30th | Updaters can modify facilities inventory information. These updates describe the rooms and facilities as of the coming June 30th. A large portion of annual updates tend to be made in the period from April to June. |