Methodology for Assigning Dept/Org Codes and the CC/EN Flag to Non-Assignable and Data Processing-Computer Service Room Types (715)
Purpose. Org room assignments and CC/EN flags for all room types should be determined through consideration of budgetary responsibility for spaces in the facility. The budgetary responsibility for non-assignable and tele-comm support space may be less clear; this documentation is intended to clarify those uncertainties and:
- Promote efficiencies and increase accuracy in room type coding;
- Support interpretation of coding, and
- Provide uniform data between budget models.
This documentation supports coding in facilities exclusive of Weill Cornell Medicine.
Organizational Assignments
Non-Assignable Room Types
| Description | Room Types | Org Assignment |
|---|---|---|
| Building Care Spaces | 010, Custodial Area 011, Fallout Shelter 020, Circulation Area 021, Staircase 022, Elevators 024, Lobby 031, Public Toilet |
• Based on treatment in the Building Care model • Rooms occupied by or cleaned by Cornell’s Building Care services should be assigned to org 5776, Building Care. • Custodial rooms not occupied by Building Care and non-assignable spaces not cleaned by Building Care should be assigned to the stewarding org |
| Mechanical Spaces | 029, Elevator Machine Room 030, Mechanical Area 035, Shaft Area |
• Based on treatment in the Preventative & Corrective Maintenance model (PM/CM) • Rooms “covered” under the PM/CM model should be assigned to 5783, Facilities Management Other • All other rooms should be assigned to the org responsible for PM/CM in the facility • For central campus, these room types are assigned to 5783 except for these room types in Statler Hotel, Statler Hall & Auditorium, Greeks, Co-operative living units, and Real Estate managed facilities (in which these room types should be assigned to 581C, Real Estate Operations) |
| Private Toilet | 032 | • Coded to the org using the room. • All bathrooms in secure areas, including secure utilities buildings, are private toilets and should be assigned accordingly |
For many buildings, all non-assignable rooms will be treated in the same way (either part of the Budget Model and thus assigned to Facilities Management, or not part of the Budget Model and thus assigned to the occupying dept/org). However, there are some cases in which the Building Care spaces, and the mechanical spaces will be assigned differently (with one type assigned to Maintenance Management and the other to the dept/org). Differing assignments will be most common for off-campus (outside Campus Region CMP Ithaca Campus) buildings where FCS Building Care service becomes less common, but buildings are still in the Preventive and Corrective Maintenance Model.
Assignment of Spaces in Buildings that contain 100% rooms identified as Non-Assignable
Certain buildings contain only non-assignable room types, e.g., electrical substations, pump houses, bath houses. The rooms in such facilities should be assigned to the dept/org responsible for operating the facility.
Assignable Room Types
| Description | Room Types | Org Assignment |
|---|---|---|
| Unclassified, Assignable |
050, Incapable of Use 060, Alteration or Conversion Area 081, Dept Moved, Capable of Use |
• Assigned to the occupying (stewarding) unit |
| Data Processing – Computer Service | 715 | • Assigned to 3808, CIT Administration when the room is operated and/or maintained by CIT • Assigned to the responsible unit if not CIT • Within Campus Region CMP Ithaca Campus (the main campus), most 715 rooms are assigned to CIT |
Setting the CC/EN Flag on Non-assignable and 715 Room Types
The CC/EN Flag in the Facilities Inventory system should be used to provide more detailed information about the financial responsibility for the space, distinguishing endowed from contract college spaces 1 . Each non-assignable or 715 Room Type space should be flagged as Contract College or Endowed based on the paradigm outlined in the following table, unless a more specific determination can be made regarding an appropriate proration of the space. In the cases of more specific determinations, the CC/EN flag should follow the space assignment proration.
| If the facility is asset assignment: | And the primary university division occupant is: | Then the CC/EN flag for the space should be assigned as: |
|---|---|---|
| 0 Endowed (Non-Weill CM) | Endowed | EN-General Services |
| 0 Endowed (Non-Weill CM) | Contract College 2 | 50/50 EN-General Services/CC-General Services |
| 2 College Asset/College Financed | Contract College | CC-General Services |
| 3 College Asset/State Financed | Contract College | CC-General Services |
| 4.1 NYS Owned/SUNY | Endowed 3,4,5 | 50/50 EN-General Services/CC-General Services |
| 4.1 NYS Owned/SUNY | Contract College | CC-General Services |
| 4.2 NYS Owned/SUNY (Other SUNY Institution) | Contract College | CC-General Services |
| 5 State Owned/Other | Contract College | CC-General Services |
| 8.1 Federal Government | Contract College | Pending understanding of financial arrangements |
| 8.2 State (non-NYS) | Contract College | CC-General Services |
| 8.3 Local Government (All States) | Contract College | CC-General Services |
| 8.3 Local Government (All States) | Endowed Enterprise 6 | EN-Enterprise |
| 9.1 Outside Agency/Commercial | Endowed | If the lease includes access to UNA or 715 spaces, those spaces should be assigned to the occupying unit and the appropriate EN flag should be activated. |
| 9.1 Outside Agency/Commercial | Contract College | If the lease includes access to UNA or 715 spaces, those spaces should be assigned to the occupying unit and the appropriate CC flag should be activated. |
| 9.2 Outside Agency/Non-profit | Contract College | CC-General Services |
| 9.2 Outside Agency/Non-profit | Endowed Enterprise 7 | EN-Enterprise |
1 See CC/EN Space Code Categorization guidance document.
2 As of FY24, this list includes 1019A Biological Sciences; 1019E Dale Corson Hall; 1038B Botanic Gardens Storage Shed 3; 1165 East Campus Research Facility; 2011 Stimson Hall, and 2800C Liddell Laboratory.
3 As of FY24, this list includes 1001 Barton, 1024 Bailey, and 1024A Bailey Hall Addition.
4 1011P, Forest Home Drive Garage, is a state facility with primary occupancy by endowed, but is under a separate share agreement documented in the Facilities Archives
5 5160 Chill Water Plant 2 and 2543C Pumping Station are state-owned utility buildings; mechanical rooms and any assignable rooms occupied by Utilities should be flagged as CC
6 5114, Ithaca HS Heat Exchange Bldg, is the only facility in this category; because it is a building with only one room and the room is non-assignable, the space needs to be assigned to the dept/org responsible for operating the facility (5731 – Utility Specialized Service Centers)
7 4759, West Ave 104, Kosher Din, is the only facility in this category
These lists will be confirmed regularly by Space Planning and this document will be updated when required.