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Methodology for Assigning Dept/Org Codes and the CC/EN Flag to Non-Assignable and Data Processing-Computer Service Room Types (715)

Content last revised: May 2026
Website updated: June 4, 2026

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For questions concerning this document, please contact the Director of Space Planning at spaceplanning@cornell.edu

Methodology for Assigning Dept/Org Codes and the CC/EN Flag to Non-Assignable and Data Processing-Computer Service Room Types (715)

 

Purpose

Org room assignments and CC/EN flags for all room types should be determined through consideration of budgetary responsibility for spaces in the facility.  The budgetary responsibility for non-assignable and tele-comm support space may be less clear; this documentation is intended to clarify those uncertainties and:

  1. Promote efficiencies and increase accuracy in room type coding;
  2. Support interpretation of coding, and
  3. Provide uniform data between budget models.

This documentation supports coding in facilities exclusive of Weill Cornell Medicine.

Organizational Assignments

Non-Assignable Room Types

DescriptionRoom TypesOrg Assignment
Building Care Spaces010, Custodial Area
011, Fallout Shelter
020, Circulation Area
021, Staircase
022, Elevators
024, Lobby
031, Public Toilet
  • Based on treatment in the Building Care model 
  • Rooms occupied by or cleaned by Cornell’s Building Care services
    should be assigned to org 5776, Building Care. 
  • Custodial rooms not occupied by Building Care and non-assignable
    spaces not cleaned by Building Care should be assigned to the
    stewarding org
Mechanical Spaces029, Elevator Machine Room 
030, Mechanical Area 
035, Shaft Area
  • Based on treatment in the Preventative & Corrective Maintenance
    model (PM/CM)
  • Rooms “covered” under the PM/CM model should be assigned to
    5783, Facilities Management Other
  • All other rooms should be assigned to the org responsible for
    PM/CM in the facility
Private Toilet032
  • Coded to the org using the room. 
  • All bathrooms in secure areas, including secure utilities buildings,
    are private toilets and should be assigned accordingly

For many buildings, all non-assignable rooms within the building will be treated in the same way (either part of the Budget Model and thus assigned to Facilities Management, or not part of the Budget Model and thus assigned to the occupying dept/org).  However, there are some cases in which the Building Care spaces, and the mechanical spaces will be assigned differently (with one type assigned to Maintenance Management and the other to the dept/org).   Differing assignments will be most common for off-campus (outside Campus Region CMP Ithaca Campus) buildings where FCS Building Care service becomes less common, but buildings are still in the Preventive and Corrective Maintenance Model.

Org Assignment of Spaces in Buildings that contain 100% rooms identified as Non-Assignable
Certain buildings contain only non-assignable room types, e.g., electrical substations, pump houses, bath houses.   The rooms in such facilities should be assigned to the dept/org responsible for operating the facility.

Assignable Room Types

DescriptionRoom TypesOrg Assignment
Unclassified, Assignable050, Incapable of Use
060, Alteration or Conversion Area
081, Dept Moved, Capable of Use
  • Assigned to the occupying (stewarding) unit
Data Processing –
Computer Service		715
  • Assigned to 3808, CIT Administration when the room is operated
    and/or maintained by CIT
  • Assigned to the responsible unit if not CIT
  • Within Campus Region CMP Ithaca Campus (the main campus),
    most 715 rooms are assigned to CIT

Setting the CC/EN Flag on Non-assignable and 715 Room Types in Buildings with Assignable Space

The CC/EN Flag in the Facilities Inventory system should be used to provide more detailed information about the financial responsibility for the space, distinguishing endowed from contract college spaces¹.

For room type 032, private toilet, the CC/EN flag should align with the org(s) assigned to the space.

All other non-assignable rooms and the 715 room type space should be flagged as Contract College or Endowed based on the paradigm outlined in the following table, unless a more specific determination can be made regarding an appropriate proration of the space.  In the cases of more specific determinations, the CC/EN flag should follow the space assignment proration.

If the facility is asset assignment:And the primary university
division occupant is:		Then the CC/EN flag for the space should be assigned as:
0 Endowed (Non-Weill CM)Endowed²EN-General Services
0 Endowed (Non-Weill CM)Contract College³50/50 EN-General Services/CC-General Services
2 College Asset/College FinancedContract CollegeCC-General Services
3 College Asset/State FinancedContract CollegeCC-General Services
4.1 NYS Owned/SUNYEndowed⁴ ⁵ ⁶Barton (1001), Bailey (1024), Bailey Addition (1024A): 60/40
EN-General Services/CC-General Services
4.1 NYS Owned/SUNYContract CollegeCC-General Services
4.2 NYS Owned/SUNY (Other SUNY Institution)Contract CollegeCC-General Services
5 State Owned/OtherContract CollegeCC-General Services
8.1 Federal GovernmentContract CollegePending understanding of financial arrangements
8.2 State (non-NYS)Contract CollegeCC-General Services
8.3 Local Government (All States)Contract CollegeCC-General Services
8.3 Local Government (All States)Endowed Enterprise⁷EN-Enterprise
9.1 Outside Agency/CommercialEndowedIf the lease includes access to UNA or 715 spaces, those spaces
should be assigned to the occupying unit and the appropriate
EN flag should be activated.
9.1 Outside Agency/CommercialContract CollegeIf the lease includes access to UNA or 715 spaces, those spaces
should be assigned to the occupying unit and the appropriate
CC flag should be activated.
9.2 Outside Agency/Non-profitContract CollegeCC-General Services
9.2 Outside Agency/Non-profitEndowed Enterprise⁸EN-Enterprise

Setting the CC/EN Flag on Non-assignable and 715 Room Types in Buildings with Only Non-Assignable Space

Asset AssignmentCC/EN Flag
0 Endowed (non-WCM)EN
2 College Asset/College FinancedCC
4.1 State-Owned/SUNYCC
8.3 Local Government (all states)EN
9.2 Outside Agency/(Non-Profit)⁹Individually Evaluated

¹See CC/EN Space Code Categorization guidance.
²Rooms in 2116, Cornell Childcare Center, and 2116A, Cornell Childcare Center Shed, are pro-rated 60% EN and 40% CC because this facility serves the campus population
³As of FY25, this list includes 1019A Biological Sciences; 1019E Dale Corson Hall; 1038B Botanic Gardens Storage Shed 3; 1165 East Campus Research Facility; 2011 Stimson Hall, and 2800C Liddell Laboratory.
⁴As of FY25, this list includes 1001 Barton, 1024 Bailey, and 1024A Bailey Hall Addition.
⁵1011P, Forest Home Drive Garage, is a state facility with primary occupancy by endowed, but is under a separate share agreement documented in the Facilities Archives
⁶5160 Chill Water Plant 2 and 2543C Pumping Station are state-owned utility buildings; mechanical rooms and any assignable rooms occupied by Utilities should be flagged as CC
⁷5114, Ithaca HS Heat Exchange Bldg, is the only facility in this category; because it is a building with only one room and the room is non-assignable, the space needs to be assigned to the dept/org responsible for operating the facility (5731 – Utility Specialized Service Centers)
⁸4759, West Ave 104, Kosher Din, is the only facility in this category
⁹4328D, LI Duck Utility Shed is the only facility in this category
These lists will be confirmed regularly by Space Planning and this document will be updated as needed.

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