Facilities Inventory: Finding Rooms to Update

Last updated: April 1, 2025
Content created:  February 20, 2025

Back to Facilities Inventory Documentation

Back to Common Facilities Inventory Tasks

When looking for the list of rooms associated with your area to update, do not use the "Room Search" option from the choices which appear after logging into the facilities inventory system.  Since August 2024, the "Room Search" link does not go to a list of editable pages.  It takes you to the "1.41 Room Inventory" view.  This view of the facilities inventory data is for viewing but not editing and in many cases will contain extra rooms which are not yours to update.

Figure 1.  Do not use the "Room Search" link to find the spot to edit rooms.

To find the editable data view, on the red sidebar on the left of the screen at https://facilitiesinventory.cornell.edu, look for the square icon which looks a little like a floor plan, shown in Figure 2 below.

Figure 2.  The left sidebar of the facilities inventory system contains a square icon used to reach a list of data views.

Next select "Views" and the "1.40 Room Updates" view shown with an arrow in Figure 3 below.

Figure 3.  The "1.40 Room Updates" option is present under "Views".

The "1.40 Room Updates" view is the place to edit and review or approve rooms.  The "1.41 Room Inventory" view contains the same list of spaces plus all other spaces in buildings where you have at least one room to update; however, the information is not editable.