Skip to main content

Cornell University

Facilities and
Campus Services

Facilities Inventory: Org Admin Responsibilities Cycle November 1-October 31

Last updated: July 28, 2022.

Back to the Facilities Inventory Documentation

Facilities Inventory Org Admin Responsibilities Cycle November 1 - October 31
Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
FIS OPEN FIS CLOSED
Complete New Facility Code Requests when notified by Data Analyst Respond to Audit Requests
Update System User security access and notify Data Analyst of changes
Respond to requests from Facilities Inventory Office / Review renovated spaces and floor plans for accuracy - alert FIG Drafter to any renovations
Annual review of System Users & Security - Due 11/30
Audit begins
Fall Building Review (or) Spring Building Review
Verify system users have access to floor plans
Attend New/Refresher Org Admin Training
Work with users on Annual Inventory Certification
Train System Users. Ensure system users are aware of Inventory deadlines. Contact Inventory office for additional training
Submit Annual Inventory by deadline!

System Users should walk spaces and compare to floor plans and PSI report
Transfer of spaces between orgs should be completed by
Mid May
 Review annual inventory submissions from system users
Meet with college/division finance staff for budget sign off
Complete self audit
Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct

Each color represents different tasks that Org Admins are responsible for completing.

Facilities Inventory Cycle Nov 1 - Oct 31
Deadlines
 √
Each Month
 Review renovated spaces and floor plans for accuracy and alert FIG Drafter to any renovations
Complete New Facility Requests when notified by Data Analyst
Update System User Security access, adding and deleting users as needed
Request floor plan access for system users
Nov
FIS OPENS
Annual review System Users and Security and notify Data Analyst of changes. Due November 30
Fall building review in progress
Dec
Fall building review in progress
Jan
 Fall building review due by end of January
Feb
 Spring building review in progress
Mar
 Spring building review in progress
Apr
 Spring building review due mid-April
Request floor plan access for system user
Attend New/Refresher Org Admin training
May
 Work with users on annual inventory certification
Train system users
Ensure system users are aware of inventory deadlines
Contact Facilities Inventory Office for additional training
Verify users have access to floor plans and reports
System Users should walk spaces and compare to floor plans and PSI report
Transfer of spaces between orgs should be complete by mid May
June
 Work with users on annual inventory certification
Train system users
Ensure system users are aware of inventory deadlines
Contact Facilities Inventory Ofice for additional training
Verify users have access to floor plans and reports
System Users should walk spaces and compare to floor plans and PSI report
July
 Work with users on annual inventory certification
Train system users
Ensure system users are aware of inventory deadlines
Contact Facilities Inventory Office for additional training
Verify users have access to floor plans and reports
System Users should walk spaces and compare to floor plans and PSI report
Review annual inventory submissions from system users
Meet with department finance staff to ensure proper room coding
Begin self audit
Aug
 Work with users to complete annual inventory certification
Complete self audit
Submit annual inventory certification
FIS CLOSES 
Sept
 Respond to audit questions from Facilities Inventory Office
Oct
 Respond to audit questions from Facilities Inventory Office