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Cornell University

Facilities Inventory: Outside Agencies

Last updated: December 3, 2024
Content created: July 17, 2020

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When adding function code 7.2 "Outside Agencies" to a room, please also add a room note.  It is not necessary to apply this function code to rooms with outside use shorter than five days. 

We use function code 7.2 for a room used by employees and visitors who are not paid by Cornell University.  University policy 2.7 describes this situation as shown in Figures 1 and 2 below.

Visiting Scientists
and Other Visitors
not Paid by Cornell
It is important that space used by visitors not paid by Cornell, including
postdoctoral fellows, not be coded as Organized Research, even when such visitors
are performing research.  These spaces are normally coded to Outside Agency (7.2)
or similar non-Organized Research function.  The costs associated with the portion
of space utilized by unpaid individuals (interns, visitors, government scientists)
cannot be recovered through the facilities and administrative (F&A) cost rate.

Figure 1.  Instructions from page 15 of university policy 2.7 for use of rooms by visiting scientists and other visitors not paid by Cornell.

7.2 Outside
Agencies
This subprogram consists of
those activities that are
controlled or operated by outside
agencies but are housed or otherwise
supported by Cornell.
Areas that house the activities of
outside agencies are classified
here, e.g., the Western Interstate
Commission for Higher Education
that has its offices on the campus
of the University of Colorado.
Excluded are areas that house
operations controlled by Cornell, but are
foreign to Cornell's objectives.

Figure 2.  Description of function code 7.2 from page 53 of policy 2.7.