Facilities Inventory: Outside Agencies
Last updated: December 3, 2024
Content created: July 17, 2020
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When adding function code 7.2 "Outside Agencies" to a room, please also add a room note. It is not necessary to apply this function code to rooms with outside use shorter than five days.
We use function code 7.2 for a room used by employees and visitors who are not paid by Cornell University. University policy 2.7 describes this situation as shown in Figures 1 and 2 below.
| Visiting Scientists and Other Visitors not Paid by Cornell | It is important that space used by visitors not paid by Cornell, including postdoctoral fellows, not be coded as Organized Research, even when such visitors are performing research. These spaces are normally coded to Outside Agency (7.2) or similar non-Organized Research function. The costs associated with the portion of space utilized by unpaid individuals (interns, visitors, government scientists) cannot be recovered through the facilities and administrative (F&A) cost rate. |
Figure 1. Instructions from page 15 of university policy 2.7 for use of rooms by visiting scientists and other visitors not paid by Cornell.
| 7.2 Outside Agencies | This subprogram consists of those activities that are controlled or operated by outside agencies but are housed or otherwise supported by Cornell. | Areas that house the activities of outside agencies are classified here, e.g., the Western Interstate Commission for Higher Education that has its offices on the campus of the University of Colorado. | Excluded are areas that house operations controlled by Cornell, but are foreign to Cornell's objectives. |
Figure 2. Description of function code 7.2 from page 53 of policy 2.7.