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Cornell University

Facilities and
Campus Services

Facilities Inventory: Org Admin Checks

Last updated: November 19, 2024
Content created: April 15, 2015

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CYCLE END AUDIT FOR ORGANIZATIONAL ADMINISTRATORS

1.       Review CC/EN values

2.       Review Room Type and Function Codes for 9.1 inconsistencies

 

1. Review CC/EN values with your finance department representative

  1. Run the PSI report for the appropriate KFS orgs.
    1. Export as a .csv file.
    2. Filter on the CC/EN value
      1. If Endowed filter for CC/EN values associated with CC (Contract Colleges)
      2. Review rooms you consider anomalies with your finance department representative.
    3. If Contract Colleges filter for CC/EN values associated with EN (Endowed).
    4. Review rooms you consider anomalies with your finance department representative.
    5. Run the standard “College Finance Officers Budget Report Building” in Oracle Analytics.
      1. Run current and prior fiscal year to compare changes in allocated space.
      2. Export as a report and review with finance department representative if there are significant changes in net area that you are accountable for.
    6. If your finance department representative needs additional detail you can run and export for them “College Finance Officers Budget Report_Org”.
      1. All finance department representatives should have access to Oracle Analytics if you prefer to point them to the reports so they can run them themselves.

2. Review Room Type and Function Codes for Function Code 9.1 assigned to Room Types other than Unclassified Facilities (Non-Assignable)

  1. Function Code 9.1 Building Space (non-assignable only) should not be assigned to any room types other than Unclassified Facilities (Non-Assignable).
    1. Run the PSI report (see instructions in 5, above).
      1. Filter the Report, selecting Function Code 9.1.
      2. Filter Room Type, selecting all room types OTHER than Unclassified Facilities (Non-Assignable) (i.e. 010, 011, 020, 021, 022, 024, 029, 030, 031, 032, 035).
        1. The remaining rooms may require a correction to either the Room Type or Function Code.

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