Archiving: Record Type and Field Searches
| Record Type | Typicals |
| BIM Model System | Revit files |
| CADD Drawings | AutoCADD |
| Drawings: | A = As-built B = Bid C = Construction D = Design not for construction E = Existing Conditions M = Master mark up O = Commissioning R = Record S = Shop drawings |
| Historic Records: | Honors/Awards PR materials/Artifacts Dedication material Cornerstone/Time capsule information |
| Permits & Agreements: | Certificate of Occupancy Letters of Agreement* Certificate or notice of substantial completion Final Acceptance Building Permits Electrical/Plumbing Permits Certificate of Compliance |
| Photos: | 1st Day Construction Photos MultiVista – Word Doc to Contact Archiving for retrieval Arial/Drone Photography All other photos |
| Project Material: | Records delivered by the PM and/or CM at the close of the job that are held for 8 years after the close of contract. |
| Reports (Inc. Submittals): |
Commissioning Schematic Design Design Development Feasibility Program Statement Basis of Design Concept Studies/Various Specifications Code Analysis Structural Analysis Peak Utility Requirements Energy Model Final Project Status Report Testing & balancing reports Materials filed with outside agencies Environmental Impact Statements Test results Boring logs & reports Site survey data Engineering Calculations Submittals that are not drawings |
*Includes all agreements and memorandums of understanding. A description of the agreement subject will be found in the data field “Project Title” and the originator of the agreement will be listed in the “Designer/Consultant” field.
| Field Name | Definition & Information |
| Facility Code | As validated by Facilities Inventory. |
| Record Type | This is the type of Document. (See record type definitions above) |
| Project Number/eBuilder Number | As issued by the Archiving Group. (Older records do not have project numbers.) |
| Document Date | The most recent date on the document. (The month, day and year are captured.) |
| Sheet Name | Title of the sheet as it appears on the drawings |
| Discipline | See discipline definitions. Note many older drawings have “unspecified” listed as the discipline. |
| Project Title | As per the title sheet on the drawing set. Or as per eBuilder project name. |
| Designer Name | Consultant name. |
| Scope | Scope that is captured from the PAR or drawings. |