FCS Institutional Information Access Policy and Chart

06/19/2018

Responsible Office: FCS Finance and Administration

Facilities and Campus Services Institutional Information Steward: Vice President, Rick Burgess; or designee Kelley Yeomans

 

STATEMENT

FCS is committed to protecting its institutional data, as defined by policy 4.12, by managing access and utilizing this data in a manner that is consistent with the need for security and confidentiality. We always assume that FCS data is restricted unless otherwise stated. Therefore, FCS has developed and will maintain clear and consistent procedures for access to FCS institutional data.

  By requesting access to FCS institutional data, you acknowledge your custodial responsibilities under University Policies 4.12, Data Stewardship and Custodianship and 5.10,  Information Security.

 

RELATED UNIVERSITY POLICIES

  • University Policy 4.12, Data Stewardship and Custodianship
  • University Policy 5.1, Responsible Use of Electronic Communications
  • University Policy 5.4.1, Security of Information Technology Resources
  • University Policy 5.4.2, Security Incidents
  • University Policy 5.10, Information Security

 

DATA CLASSIFICATIONS

  • Public – Data that is open to anyone
  • Cornell Community – Data that is available only to the Cornell community. This generally means that access is granted to anyone with a valid Cornell NetID.
  • Restricted – Data that is available only to specifically authorized individuals with a legitimate interest. This data is regulated by the division.
  • Confidential – Data that is available only to specifically authorized individuals with a legitimate interest; including federally regulated data.

 

POLICY INTERPRETATION and CHANGE REQUESTS

All requests for interpretation of this policy and requests for changes to this policy should be made to the Director of Information Technology.

 

REQUESTS FOR SYSTEM ACCESS TO AN IPP SYSTEM OR DATA

Units requesting system access to an FCS system or data should contact the FCS Director of Information Technology and Business Analytics, Debra Howell, with a business purpose and intended use.

 

REQUESTS FOR USER ACCESS TO AN IPP SYSTEM

Users requesting access to a system with FCS data, must follow the process associated with the system in the chart below.

The Computer Help Request

Role Management System

 

System

Primary Contact

Data Class

How to Request Access

Advance Order

 

Restricted

Submit a Computer Help Request

Agile FleetCommander

Sally Compton

Confidential

Contact Sally Compton for administrative access

Akwire

Lisa Belakour

Restricted

Submit a Computer Help Request

Arc Data Export

Frank Popowitch

Restricted

Submit a Computer Help Request

ArcGIS Server

Frank Popowitch

Restricted

Contact Frank Popowitch

Building Care\BC_104 Key_Inventory

Cindy Lockwood

Restricted

Submit a Computer Help Request

Building Care\BC_104 Employee File

Cindy Lockwood

Restricted

Submit a Computer Help Request

Building Care\BC_104 Equip Inv End & State

Cindy Lockwood

Restricted

Submit a Computer Help Request

Building Care\BC_104 Equip. Repair-Service

Cindy Lockwood

Restricted

Submit a Computer Help Request

Building Care\BC_Current bldg assign

Cindy Lockwood

Restricted

Submit a Computer Help Request

Building Care\BC_Past 104 Employee File

Cindy Lockwood

Restricted

Submit a Computer Help Request

Building System Interruptions

Spring Buck

Restricted

Submit the Role Management System web form

 

C2CBus - Public

 

Tammy Lopez

Cornell

Comm

 

N/A – Public

C2CBus - Administrative

Tammy Lopez

Restricted

Submit a Computer Help Request

CCP\EZ_Audit-CCP

Nancy Phelps

Restricted

Submit a Computer Help Request

CCP\FacilitiesContracts

Nancy Phelps

Restricted

Submit a Computer Help Request

 

Courier & Fleet Complete - Public

 

Spring Buck

Cornell

Comm

 

N/A - Public

Courier & Fleet Complete - Administrative

Spring Buck

Restricted

Submit a Computer Help Request

 

CULifts

 

Carl Hoaglan

Cornell

Comm

 

N/A Public

Customer Service Request Search and Summary

Erin Sill

Restricted

Submit the Role Management System web form

Document Archive

Jane Van Derzee

Restricted

Submit the Role Management System web form

EBS - Utilities Billing

Donna Houseknecht

Restricted

Submit a Computer Help Request

eBuilder

Donna Sutliff

Restricted

Contact Donna Sutliff for access

ECO DMS

Ilene Miller/ Andrew Myers

Restricted

Submit the Role Management System web form

eDNA

Lanny Joyce/Craig Frey

Restricted

Submit a Computer Help Request

Email Building Coordinators

Spring Buck

Restricted

Submit the Role Management System web form

EMCS

Joel Bender

Restricted

Contact Joel Bender for access

Energy and Sustainability homepage management

Vicki Davis

Restricted

Submit the Role Management System web form

EZMax Mobile

Erin Sill

Restricted

Submit a Computer Help Request

Facilities Contact List

Spring Buck

Restricted

Submit the Role Management System web form

Facilities Inventory

Jane Van Derzee

Restricted

Submit the Role Management System web form

Facilities Physical Needs Management System

Jocelyn Becraft

Restricted

Contact Jocelyn Becraft for access

Facilities Services Document Archive Search

Jane Van Derzee

Restricted

Submit the Role Management System web form

FacilitiesContracts

Nancy Phelps

Restricted

Submit a Computer Help Request

FacInv\FIG_Assign Addresses

Jane Van Derzee

Restricted

Submit a Computer Help Request

Find Facility Information - Public

Debra Howell

Public

N/A - Public

 

Find Facility Information - Cornell

 

Debra Howell

Cornell

Comm

 

Submit the Role Management System web form

Find Facility Information - Restricted

Debra Howell

Restricted

Submit the Role Management System web form

FIProcess

Jane Van Derzee

Restricted

Submit a Computer Help Request

fs Web Security

Debra Howell

Restricted

Submit the Role Management System web form

Fuelmaster Plus

Sally Compton

Restricted

Contact Sally Compton for administrative access

G2 iMCM/View - Mail Metering

Carl Hoaglan

Restricted

Submit a Computer Help Request

GE Proficy Historian

Bill Richards

Restricted

Contact Bill Richards for access

GE Proficy iFix

Bill Richards

Restricted

Contact Bill Richards for access

Inspect-N-Track

Willie Evans

Restricted

Contact Willie Evans for access

 

Key Tags

 

Spring Buck

Cornell

Comm

 

Submit a Computer Help Request

License Plate Recognition

John Durbin

Restricted

Submit a Computer Help Request

 

Lights Out

 

Sarah Zemanick

Cornell

Comm

 

N/A - Public

Maintenance Management\OPC Final, Dec.06

Jocelyn Becraft

Restricted

Submit a Computer Help Request

Maximo

Erin Sill

Restricted

Submit a Computer Help Request

Mineral Soft

Sarah Dean

Restricted

Contact Sarah Dean for access

Mobile Eyes

Willie Evans

Restricted

Contact Willie Evans for access

OBIEE

Debra Howell

Restricted

Submit a Computer Help Request

PPE\PPE-Building Codes

Paula Slocum

Restricted

Submit a Computer Help Request

PPE\PPE-Customers

Paula Slocum

Restricted

Submit a Computer Help Request

PPE\PPE-EstimatingLog

Paula Slocum

Restricted

Submit a Computer Help Request

PPE\PPE-Estimators

Paula Slocum

Restricted

Submit a Computer Help Request

Real Estate Information Database

Sarah Dean

Restricted

Submit a Computer Help Request

Rockwell Automation RsLogix 500

Bill Richards

Restricted

Contact Bill Richards for access

Rockwell Automation RsLogix 5000

Bill Richards

Restricted

Contact Bill Richards for access

Rockwell Automation RsView

Bill Richards

Restricted

Contact Bill Richards for access

RSMeans

Travis Fisher

Restricted

Contact Travis Fisher for access

Sharepoint

Debra Howell

Restricted

Submit a Computer Help Request

Smart Inspect

Darrell Reynolds

Restricted

Contact Darrell Reynolds for access

Smart Load

Darrell Reynolds

Restricted

Contact Darrell Reynolds for access

T2

Amy Ross

Confidential

Contact Amy Ross for administrative access

TMS\BIKEDB

Sue Powell

Restricted

Submit a Computer Help Request

TMS\BIKEDB_2016

Sue Powell

Restricted

Submit a Computer Help Request

TMS\Transportation Inventory

Amy Ross

Restricted

Submit a Computer Help Request

Transportation Dispatch Log

John Durbin

Restricted

Submit a Computer Help Request

Transportation Temp Permits

Amy Ross

Restricted

Submit a Computer Help Request

UMMA

Debra Howell

Restricted

Submit a Computer Help Request

VIM

Cheryl Brown

Restricted

Contact Cheryl Brown for access

XL Reporter

Bill Richards

Restricted

Contact Bill Richards for access