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Cornell University

Drawing Type Definitions

Record Type Typicals
BIM Model System Revit files
CADD Drawings autoCADD
Drawings: A = As-built
B = Bid
C = Construction
D = Design not for construction
E = Existing Conditions
M = Master mark up
O = Commissioning
R = Record
S = Shop drawings
Historic Records: Honors/Awards
PR materials/Artifacts
Dedication material
Cornerstone/Time capsule information
Permits & Agreements: Certificate of Occupancy
Letters of Agreement*
Certificate or notice of substantial completion
Final Acceptance
Building Permits
Electrical/Plumbing Permits
Certificate of Compliance
Photos: 1st Day Construction Photos
MultiVista – Word Doc to Contact Archiving for retrieval
Arial/Drone Photography
All other photos
Project Material: Records delivered by the PM and/or CM at the close of the job that are held for 8 years after the close of contract.
Reports (Inc. Submittals): Commissioning
Schematic Design
Design Development
Program Statement
Basis of Design
Code Analysis
Structural Analysis
Peak Utility Requirements
Energy Model
Final Project Status Report
Testing & balancing reports
Materials filed with outside agencies
Environmental Impact Statements
Test results
Boring logs & reports
Site survey data
Engineering Calculations
Submittals that are not drawings

*Includes all agreements and memorandums of understandings. A description of the agreement subject will be found in the data field “Project Title” and the originator of the agreement will be listed in the “Designer/Consultant” field.

Field Name Definition & Information
Facility Code As validated by Facilities Inventory.
Record Type This is the type of Document. (See record type definitions above.)
Project Number/eBuilder Number As issued by the Archiving Group. (Older records do not have project numbers.)
Document Date The most recent date on the document. (The month, day and year are captured.)
Sheet Name Title of the sheet as it appears on the drawings.
Discipline see attached discipline definitions. Note many older drawings have “unspecified” listed as the discipline.
Project Title As per the title sheet on the drawing set. Or as per eBuilder project name.
Designer Name Consultant name.
Scope Scope that is captured from the PAR or drawings.

Discipline  Definition 
Architectural  All sheets beginning with "A" (architectural), "I" (interior), "G" (general), except "AV" which belong with Electrical. Include sheets that are cover sheets, index to drawings sheets. 
Structural  All sheets beginning with "S" 
Mechanical  All sheets beginning with "M", "HVAC", "FP"  (FP includes plans for sprinklers) 
Plumbing  All sheets beginning with "P" 
Electrical  All sheets beginning with "E", "FA" (fire alarm), "AV" (audio visual), “T” (telecommunications) and plans relating to power, lighting, security, and telecommunications. 
Equipment  This category is not used often, check with Becky before using.  Drawings may come in labeled "Q".   
Plot Plans  All sheets beginning with "L" (landscape), "C" (civil), "D" (drainage), "SP" (site plan), drawings relating to site, surveys, and storm water prevention plans. 
Topographical  This category is not used often; check with Becky before using, would typically include existing condition surveys.  Existing condition survey drawings may have a "C", in which case they would go in "Plot Plans". 
Utilities  All sheets beginning with "U" (utilities) or "SU" (site utilities). 
Un-cataloged  Discipline was not captured at the time of indexing